General Meeting, September 27, 2011 Agenda and Minutes

Canadian Parents for French, Terrace

General Meeting, September 27, 2011

Agenda and Minutes

Present:

Carolyn De Freitas, Julie Livgard, Maxine Champion, Dina von Hahn, Josiane Biggs, Terri Bowles, Flo Sheppard (recorder), Lyne Watt

Call to Order	7:07 pm
Introductions
Approval of June General Meeting Minutes	approved
Approval of Agenda	·    Carolyn moved to add item:  search for liaison at other schools (Jack Cook, Skeena, Caledonia) ·    Lyne – fundraising – decals on labels (Campbell’s parent company); Terri to share with PAC
Presidents Report – Chapter Status, Schedules, Program Info	·    We are a chapter in good standing, in great part to Terri and Kari’s efforts! ·    Awaiting response from CPF re remittance of membership fees ·    Deposit fees collected into CPF account and Terri will write a cheque to head office ·    Total membership fees need to be in Ottawa by Nov 15th ·    Dina (and Carolyn) met with many of the students at all 3 FI schools in Terrace ·    Discussed arising issues in high school (e.g. technological issues with distance courses).  Dina to follow up with Cam McKay and/or Agnes Casgrain.
Treasurer’s Report – Financial statements	·    Reviewed financial statements ·    Bad news:  (1)  $219 + $14 in our general account; (2)  we were denied a gaming grant because we have >50% of last year’s grant still in our account and we have an ineligible program (need to “beef up” our focus on youth); Josiane will contest decision; M/S/C to add a restricted reserve fund for enhancing local French library (literature, recreational fiction, nonfiction, magazine subscriptions & reference books) supports for youth ·    Good news:  our bingo account has $4, 690.37 as of the reporting period (Aug 2011)
Secretary’s Report – please tally volunteer hours from June to end of September	·    Terri – 16 hours ·    Josiane – 61.25 hours ·    Flo – 10 hours
Principal’s Report – EMV, Maxine Champion	·    161 students registered ·    Extra kindergarten class plus new students in other grades:  6 students from Jack Cook, some from out of town ·    2 kindergarten classes (13 each) ·    Straight grades:  1, 2, 3, 4 ·    Split 5/6 and 6/7 ·    Terry Fox run on Sept 28th after lunch ·    Staffing:  still looking for a replacement for Mme. Fortin; new staff member Mme Seguin (from Victoria); Mme. Hanna has returned; ·    Music offered to K – 5/6 and band to 6/7
OLD BUSINESS
June Recognition Activities	·    Dina will get EMV plaque engraved
Summer Reading Club - Carolyn	·    24 children read in French; 1/3 of readers were non-French students ·    Plan to recognize the top readers at a future school assembly
Skating Party/Membership Drive – Josiane	·    Dina to draft a thank you letter for the teen volunteers.  Josiane to proof.  Elementary school student volunteers to get a certificate.  Adults to get a general thank you. ·    Positive feedback from participants that the event was free (skating and snack) ·    Suggestion to host a swim party ·    Received 23 new memberships or renewals  with more anticipated ·    Suggestions for next year:  have a sign in sheet for participants to get a count, identify who were FI, Jack Cook, CPF membership; have change rooms locked up; each person to get a ticket to visit the canteen; have more signage to inform participants about the additional activities in the arena banquet room; formally invite the teachers ·    Membership prize draws:  Natasha Partel (French Playground cd), Bonnie Ziebarth (1000 First Words in French book), Julie Livgard (Lili la vache book), Angela Rabut (Pierre et les pirates book), Morie Gracey (Sharp electronic dictionary); kids will be called on the PA to collect prizes
Scrapbook – Stella Peden	·    M/S/C to give $20 honorarium to Stella to cover scrapbook supplies
NEW BUSINESS
French Language Classes, October 4-Dec 13	·    Contact Renee Syvret at Ecole Jack Cook for more information
CPF BC AGM November, 2011	·    We are entitled to send three delegates
Family Dance – Nov 18, Lyne Watt	·    Request for donations for themed baskets; donations to be dropped off at the office due to teacher job action; ·    M/S/C a budget of $1000 (DJ, concession, advertising) ·    Ted Taylor (parent) may be able to help with advertising ·    Request Rob McEvoy to coordinate donations
Book Fair – Nov 29? And 30, Souad Gabriel	·    Run from end of school day to 7 pm on Nov 30  (or as much time possible with available volunteers) ·    Decision to go with usual volume of books from Scholastic
Teacher Appreciation – December, Flo Sheppard	·    Not discussed
Carnaval - January	·    Not discussed
Film Festival	·    Not discussed
Caban a Sucre –	·    Not discussed
Concours – March	·    Not discussed
Spring Event –	·    Not discussed
Early Years Fair – May	·    Not discussed
Liaison at Jack Cook	·    Not discussed.  Table to next meeting.
Meeting adjourned at 9 pm

Future Meeting Dates, Places and Themes

October 25, Ecole Jack Cook, 7 p.m.

November 22, Ecole Mountainview 7 p.m.

January 24, Skeena Junior Secondary, -  FI Middle School Program

February 28, Caledonia Senior Secondary,  - FI Graduation Program, Scholarships

March 27, Ecole Mountainview

April 24, Ecole Jack Cook

May 22, Ecole Mountainview, AGM

June 26, TBA