November 22, 2011 Meeting Minutes

Canadian Parents for French

November 22, 2011

Meeting Minutes

In attendance:  Dina von Hahn, Flo Sheppard, Carolyn DeFreitas, Terri Bowles, Julie Livgard, Kari Eisner. Minutes taken by Kari Eisner.

Call to order: 5:20 pm

Introductions were done.

Minutes from last meeting approved.   Corina Cleveland has agreed to be the representative for Ecole Jack Cook.

President's Report:  To be discussed under agenda items.

Treasure’s Report:   

Approximately $2,750.00 was raised at the Family Dance.  Our expenditures for the Family Dance were approximately $500.00 

Our chapter recently received $1,603.00 from CPF BC in membership rebates from the past two years.

The $2,500.00 that our chapter donated for a planned trip to France by Skeena students last summer has been returned to us by Skeena Junior Secondary School because the trip did not take place.

Principals Report: Dina distributed a copy of Maxine Champion’s report to the members.

Old Business

CPF BC AGM:

Carolyn recently attended the CPF AGM.  She reported that she enjoyed herself and networked with many people including the representative of the Kitimat chapter.

She attended a presentation about summer camps which was put on by the Campbell River chapter.  Carolyn will contact the Campbell River chapter to get a copy of their presentation as it outlines the “How Tos” of starting a summer camp.

Many ideas were discussed throughout the AGM including the use of social media to promote CPF.

Family Dance:          

Dina is working on compiling a “Thank You” list for all the people and businesses that contributed to the dance.

                                                           

Nineteen surveys were returned, all with positive feedback.

Changes to consider for next year include:  more seating, prizes for everyone, more lighting in the gym, the use of French music for the cake walk, and lower games ticket prices. 

Sociocultural Grant Application:

Our chapter recently applied to CPF BC for two Sociocultural grants.  The first was for $425.00 to help cover the cost of the Family Dance, but the amount we receive, if approved, will be lower because we can only receive 50 per cent of our expenses.  The second is for Idelaire, the French author program that is coming in April. We have applied for $175.00. 

Unfortunately, we missed the deadline to apply for a sociocultural grant to help cover the cost of “Just Aissie – Just Gumboots”.  If CPF opens up applications a second time, we will apply for  to help cover the costs of this performer’s visit.

A motion was made that the Terrace Chapter of CPF will fund the entertainer “Just Aissie” for up to $1,000.00 for a visit to Ecole Mountainview in February.  S/C.

Scholastic Book Fair: 

Plans for the Book Fair are going well.  We are still looking for volunteers.  It is to be held on Wednesday November 30, 2011 from 1-8 pm.

CPF will be buying approx. $500.00 worth of books/equipment for the Terrace Public Library from the Book Fair. 

Carolyn & Dina will be meeting with Jess Dafoe and representatives from the library to discuss what type of purchases they recommend.

New Business:

Teacher Appreciation Luncheon: 

This has been moved to January 2012.

Flo has requested a quote from Cafenara for 20 – 25 people and is waiting to hear back. Ideas for the menu were discussed as well as the idea of small gifts of appreciation for the teachers. 

Terri mentioned that Ecole Mountainview’s PAC might be willing to share in the cost of the event once we have a better idea of the amount. 

Student Travel: 

In addition to the $2,500.00 that was returned to our Chapter from the junior and high school students France travel fund, we also received an additional $1,200.00. This money was raised by the students through a raffle under the CPF Gaming licence and therefore the money was returned to our Chapter. 

Discussion was held as to what should be done with the money.  It was agreed that the money could be used to purchase sweatshirts with Caledonia and CPF logos on it and given to the French Immersion students leaving Skeena and entering Caledonia.  Dina to look into the cost of sweatshirts and logos.

Cabane a Sucre:

Julie has agreed to be our Cabane a Sucre Coordinator.  Erin Dunbar is willing to help with this event as well.

Carolyn mentioned that Kitimat’s CPF Chapter is interested in partnering with us for this event. 

Discussed the idea of holding Cabane a Sucre at Onion Lake and partnering with the Cross Country Ski Club or possibly at the lake.

Julie, Carolyn and Erin to meet and discuss further ideas.

Library Reading Time:

Ereka Roach from the Terrace Public Library is willing to do a French Winter Storytime.  It was suggested that it be held one afternoon early in the Christmas Break from 1- 3 pm with a story and craft for students from Kindergarten to grade 4.

Carolyn to discuss the idea further with Ereka. 

CPF Newsletter:  The CPF Newsletter that was sent out last night looked great.  Thanks to Nancy Stone-Archer and Dina for all their hard work!

Spring Fundraiser:

The idea of holding a garage sale in the spring as a fundraiser was brought up. 

Notice of Motion:

Dina made a notice of motion to spend approximately $1,400.00 to purchase 300 grad pins, as there are only 10 or so left.  We will vote on this motion at our January meeting.

Christmas Cards for Teachers:

The suggestion was made to make Christmas cards for all of the teachers.  Dina will make a list of teachers and this idea will be discussed further through email. 

Adjournment:  7:10 pm

Next Meeting:  Tuesday, January 24, 2012 at Skeena Junior Secondary.